STATE OF ALABAMA OFFICE OF PROSECUTION SERVICES ADMINISTRATIVE CODE

CHAPTER 745-X-1 MINIMUM PROGRAM REQUIREMENTS AND STANDARDS FOR FACILITY FUNDING UNDER ALABAMA CODE SECTION 30-6-3(A)(1)(1975)

TABLE OF CONTENTS

745-X-1-.01 Emergency Procedures And Security

745-X-1-.02 Facilities

745-X-1-.03 Services

745-X-1-.04 Staff

745-X-1-.05 Educational Program

745-X-1-.06 Financial Section

745-X-1-.07 Admission, Screening, Health, House Rules And Policies

745-X-1-.08 Data Collection And Evaluation

745-X-1-.01 Emergency Procedures And Security.

(1) Each shelter shall have a security system appropriate to the facility.

(2) Each shelter shall establish emergency procedures addressing both fire and physical threat.

(a) Staff and shelter volunteers shall be trained in all emergency procedures.

(b) Copies of emergency procedures and security rules shall be provided to each resident at intake.

(3) All firearms and other weapons shall be banned from the premises, other than those in the possession of on-duty law enforcement personnel.

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(1).

History: Filed March 16, 1992.

745-X-1-.02 Facilities.

(1) Each program shall provide a shelter, whether public or private, which will serve as a center to receive and house persons who are abuse victims as defined by Act 81-813.

(2) Each shelter shall comply with relevant state and municipal building, zoning, fire and health codes.

(3) Each shelter shall provide sleeping rooms and bathing facilities, and have procedures regarding other necessary and available services (such as meals, laundry, counseling, recreation and transportation).

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(1).

History: Filed March 16, 1992.

745-X-1-.03 Services. The following minimum services shall be provided:

(a) Information and referral system with appropriate community resources including law enforcement, medical personnel and legal professionals;

(b) Counseling for victims and dependents in the shelter with a service plan developed with each adult client specifying client's goals and steps to attain the goals;

(c) Emergency shelter for more than 24 hours with admission criteria, specified maximum length of stay, house rules and procedure for dismissing a resident;

(d) Educational services for community awareness relative to the incidence of domestic violence, child abuse and prevention of such abuses, and the care, treatment and rehabilitation for persons engaged in or subject to such abuse;

(e) Establish procedures pursuant to which persons subject to domestic violence may seek services from these facilities on a voluntary basis;

(f) Twenty-four hour telephone service available for persons before, during, or after a domestic violence crisis to call for information, counseling and referrals. A tape recording of a crisis phone line for nighttime callers will comply with this requirement;

(g) Counseling to non-shelter domestic violence victims, their dependents and perpetrators of such abuse. A reasonable referral plan for counseling needs beyond individual service plans will comply with this requirement;

(h) Training provided on request to agencies, authorities, and groups such as law enforcement agencies, social service agencies, medical personnel, legal personnel

and professional counsellors to include information regarding the discovery and treatment modalities, shelter services and referral procedures;

(i) Follow-up shall be conducted on cases that come to the attention of shelter staff for post-treatment evaluation of shelter residents and coordination of treatment by referral sources when reasonably possible;

(j) Legal information available to residents including implementation procedures for Act 81-476, "Protection from Abuse Act."

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(l).

History: Filed March 16, 1992.

745-X-1-.04 Staff.

(1) Shelters have staff member or trained volunteer available at all times.

(2) Professional services, including counseling, must be provided by a trained, qualified professional or by someone designated and directly supervised by such a person.

(3) Number and qualifications of staff and volunteers shall be adequate for the services provided by each program.

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(1).

History: Filed March 16, 1992.

745-X-1-.05 Educational Program.

(1) Educational services for community awareness relative to the incidence of domestic violence, child and spouse abuse, the prevention of such abuses, and the care, treatment and rehabilitation for person engaged in or subject to such abuse shall be provided by all programs. Such services shall include:

(a) Active participation in community planning, interagency planning councils, etc., as related to domestic violence and spouse or child abuse.

(b) Participation in and/or conduct programs of public information, utilizing appropriate forms of communication such as the news media, brochures, speaking

engagements, etc., to encourage understanding, acceptance and support of its programs(s).

(2) Training shall be provided on request to agencies, authorities and groups such as law enforcement agencies, social service agencies, medical personnel, legal personnel and professional counselors to include information regarding the dynamics of abuse and neglect, effective prevention, discovery and treatment modalities, shelter services and referral procedures.

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(1).

History: Filed March 16, 1992.

745-X-1-.06 Financial Section.

(1) Shelters must maintain accurate financial records in accordance with good accounting procedures.

(2) Reports of all expenditures must be made to the Office of Prosecution Services quarterly on the form provided by the same office.

(3) Any line item increase of expenditures of over $250.00 from the budget in the application must receive written approval from the Office of Prosecution Services.

(4) All expenditures shall be for furtherance of the purposes of Act 81-813, Acts of Alabama, 1981 Regular Session of the Alabama Legislature and any amendments thereto.

(5) An inventory of all items of property of the value in excess of $100.00 owned by the shelter shall be maintained.

(6) All items purchased with state funds are the property of the state and shall revert to the state upon dissolution of the facility. (State funds shall be maintained in a separate account.)

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(l).

History: Filed March 16, 1992.

745-X-1-.07 Admission, Screening, Health, House Rules And_Policies.

(1) Each facility shall have policies including, but not limited to:

(a) Standard eligibility requirements;

(b) Admission and duration of stay;

(c) Procedures for asking a resident to leave;

(d) Children of abused spouses;

(e) Fees for services;

(f) Substance abuse;

(g) Medications;

(h) Medical screening and health care;

(i) House rules (which will be given to each resident); and

(j) Volunteers.

(2) Each facility shall have a policy to:

(a) Provide emergency shelter for victims of abuse as defined in Act 81-813;

(b) Strengthen and preserve the family unit; and

(c) Prevent family violence through public awareness and education.

(3) Guidelines for volunteers for spouse abuse facilities shall include:

(a) Prospective volunteers shall be subject to screening procedures prior to assumptions of duties. Screening procedures will be left to the discretion of the local facility.

(b) Prospective volunteers will not be discriminated against on the basis of race, religion, national origin or sex.

(c) Volunteers must be at least seventeen (17) years of age.

(d) Volunteers must have current, valid automobile and/or liability insurance.

(e) Volunteers will be required to attend an initial training schedule commensurate with the responsibility to be assumed. Topics include background information on domestic violence, dynamics of domestic violence, counseling techniques

and information on community resources. There shall be a program for continuing training.

(f) Volunteers shall be subject to all rules and regulations that pertain to salaried employees.

(g) Volunteers shall be subject to a code of ethics concerning confidentiality of clients and location of the shelter.

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(l).

History: Filed March 16, 1992.

745-X-1-.08 Data Collection And Evaluation.

(1) Each facility shall collect and maintain information concerning:

(a) The number of contacts made with the facility which concern incidents of domestic violence, spouse and child abuse, including referral sources.

(b) The numbers and types of referrals to other agencies or individuals providing assistance to victims of spouse abuse or abusers.

(c) The number, age, sex, race and type of abuse of persons who utilize the shelter facility.

(d) The number and types of community education programs regarding domestic violence conducted by the facility.

(2) Information about clients shall be reported in such a way that clients' confidentiality is maintained.

(3) Each program shall establish an evaluation procedure which shall include:

(a) Evaluation of residents at the time of their exit from the shelter or other programs provided by the facility.

(b) Evaluation of the program overall which shall be made annually by facility staff and the Office of Prosecution Services.

(c) Project evaluation shall include evaluation of programs, services, physical facilities and staff.

Author: Bryan E. Morgan

Statutory Authority: Code of Ala. 1975, 30-6-3(a)(1).History: Filed March 16, 1992.